Executive Assistant to CEO

About Us

Karlka Nyiyaparli Aboriginal Corporation RNTBC (KNAC) is the registered native title body corporate for the Nyiyaparli People with approximately 400 current members.

The Nyiyaparli People are the Traditional Owners of approximately 36,684 square kilometres of land and waters in the East Pilbara region, including the Aboriginal communities of Jigalong and Parpajinya, several pastoral leases and significant mining operations. Locations with the Determination Area are places of particular significance to the Nyiyaparli people, including ceremonial sites, songlines, permanent pools and natural resources.

Location

This role is based in our South Hedland office and is not available for remote work.

Position Purpose

The Executive Assistant will provide confidential, high-level support to the Chief Executive Officer (CEO) and act as Board Secretariat, ensuring the seamless coordination of executive operations. The role requires strong administrative and organisational skills, high levels of professionalism and the ability to manage sensitive information with discretion.

Key responsibilities include managing the CEO’s schedule, coordinating Board meetings and corporate governance activities, handling high-level correspondence, and liaising with stakeholders to support the organisation’s strategic objectives.

Key Responsibilities

The key responsibilities of this role include:

Provide high-level administrative support to the CEO, including managing communications and correspondence.
Coordinate and schedule meetings, conferences, and travel arrangements.
Assist with Board Secretariat duties, including the preparation and distribution of meeting papers and logistics.
Manage and organise corporate records, and documentation.
Ensure confidential handling of sensitive information and uphold corporate governance standards.
Act as a liaison between the CEO, Board, Stakeholders, and internal teams.
Support corporate and community initiatives as directed.
Contribute to operational efficiency, ensuring deadlines and priorities are met.

Qualifications & Experience

Essential experience and qualifications include:

Demonstrated experience in executive support, administration, or governance roles.
Strong organisational and time management skills.
Certificate III or IV in Business Administration or equivalent qualification.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to hand sensitive information with a high degree of confidentiality.
Strong problem-solving and multitasking abilities.
Ability to work independently and collaboratively within a team.
National Police Check.
Current Drivers Licence.

Nyiyaparli people and Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply

Why Join Us?

Working with KNAC offers the opportunity to contribute meaningfully to the Nyiyaparli community. We offer a supportive work environment and a competitive remuneration package that includes:

Competitive Salary and Benefits.
Salary sacrifice options.
Professional development allowance.
Additional 1-week Annual Leave for remote location.

To Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and qualifications.

For enquiries about the role, please contact Human Resources via email at hr@karlka.com.au

Applications close at 9:00 am on 3 March 2025